#Create outlook email templates how to#

Generate proper content for the tableĪt this stage, your table may be like this one: Be sure to create these links with the Shared Email Templates add-in as described below, otherwise they won’t work the right way. I mean pieces of text and links to files that your teammates are interested in.

All the other columns are reserved for the items that will be dynamically inserted into an email.Using them, the add-in will be able to find the right image, attachment, and text for each person. They will be sort of reference points for Shared Email Templates. The leftmost column of the table should contain your colleagues’ email addresses.How would you do that? Check both the structure and the content of your table: Prepare your Excel tableįirst, make sure you have all the necessary variables in one and the same Excel table stored, say, in OneDrive. So, when the template is going to be pasted into the email body by another person, all this stuff should change automatically.ĭo you think that such a task is too difficult? Nothing of the kind … for our smart Shared Email Templates add-in 🙂 Just a few steps to take, and a dynamic Outlook template for your team will be ready. The problem is that each of your colleagues would like to get a different image, an individual attachment, and some specific text added to the template every time they use it. Let’s say, you have a really nice template, and your teammates would be happy to use it in their correspondence, but you’re stuck on making this template dynamic.

#Create outlook email templates how to#

On reading this blog post, you’ll learn how to automatically switch images, attachments, and text in a shared Outlook template, depending on the current user.